Privacy Policy
Effective Date: [Insert Date]
Apala School of Education ("we," "our," or "us") is committed to protecting the privacy and security of personal information entrusted to us by students, parents, staff, applicants, alumni, and website visitors. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information.
1. Information We Collect
a. Personal Identification Information
- Full name
- Date of birth
- Gender
- Contact details (address, email address, phone number)
- Identification documents (where required by law)
b. Academic and Enrollment Information
- Admission and application records
- Academic performance and attendance
- Examination results
- Student identification numbers
c. Financial Information
- Tuition and fee payment details
- Scholarship or financial aid information
d. Employment Information (for staff and applicants)
- Resume/CV and employment history
- Qualifications and certifications
- Background and reference checks (where applicable)
e. Technical and Usage Information
- IP address
- Browser type and device information
- Website usage data collected through cookies or similar technologies
2. How We Use Information
- To process admissions, enrollment, and academic administration
- To deliver educational services and student support
- To communicate important notices, updates, and announcements
- To manage payments, accounts, and financial records
- To comply with legal, regulatory, and accreditation requirements
- To maintain campus safety and security
- To improve our programs, services, and website functionality
3. Legal Basis for Processing
- Consent provided by the individual or parent/guardian
- Performance of a contract (educational services)
- Compliance with legal obligations
- Legitimate interests of the institution
4. Information Sharing and Disclosure
We do not sell personal information. We may share information only in the following circumstances:
- With authorized staff and faculty for academic and administrative purposes
- With service providers under confidentiality agreements
- With government authorities or regulators when required by law
- With accreditation bodies and examination boards
- In emergencies to protect the safety of students or staff
5. Data Retention
Personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law, accreditation standards, or institutional record-keeping requirements.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or disclosure. Access to personal data is limited to authorized personnel only.
7. Cookies and Website Technologies
Our website may use cookies and similar technologies to enhance user experience, analyze traffic, and improve functionality. Users may adjust browser settings to refuse cookies, though some features may not function properly.
8. Rights of Individuals
- Access personal information we hold about them
- Request correction of inaccurate or incomplete information
- Withdraw consent where processing is based on consent
- Request deletion or restriction of processing
- Lodge a complaint with a relevant data protection authority
9. Children’s Privacy
We collect and process children’s personal information only with the consent of parents or legal guardians and in accordance with applicable child protection and data privacy laws.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.
12. Contact Information
Apala School of Education
[Insert Address]
[Insert Email Address]
[Insert Phone Number]